New to JEMS Connect. I am trying to work out an issue we have with Controlled Substance Logging/Tracking. We have recently been inspected by the state EMS office and they are recommending that we log our Controlled Substances in a different manner.
How do other agencies log their controlled substances. I am not looking for info on storage of the drugs themselves as we are compliant there, but rather how the logs are maintained, what kind of log do you use (i.e., bound, sewn book with numbered pages; copied pages in a 3-Ring binder; individual form for logging in and out each shift and after each use).
Thank you in advance.
Our controlled substances are 'labeled' with little stickers when they are received, each type of drug has its own unique number so we can track each vial from receiving point, to truck, to use and waste. The master drug locker has a master log that records the total milligrams or micrograms of each type of narcotic contained in the locker, it is inventoried by the Lt each day. When a drug is used on a truck, the used vial is restocked from the master locker and a single line entry is made where the vial is removed and deducted from the total, the trucks log is similar and shows the total inventory for that truck. When a narc is used, the medic enters a line on the log with the date, checks a box that indicates "used" we total each drug in mg's (or mcg's), and in the notes section we write the run number on which the narc was used. We also complete a Narcotic usage sheet on which we place a sticker from outside of the vial (a line number unique to our service) that indicates which vial was used. It is signed by the medic. When the truck is restocked, we place a similar line to indicate that the truck was restocked and it is signed by the medic and the supervisor. We also have an expired drug log in the master safe and this is where we place narcs out of service and account for them until they are wasted or returned to the supplier. You should inventory each individual vial and its total mg's (or mcg's) and track it throughout the system. In addition a supervisor should inventory each truck at least once a month to verify the logs are correct. Remember, the narc log is a legal document so if you make a misatake strike a line through the error and start a new line, never use white out as that is a red flag to DEA auditors